Privacy policy in accordance with Art. 13 GDPR

Thank you for your interest in our website. The protection of your personal data is important to us. Below we inform you about the processing of personal data on this website.

1. Controller
The controller responsible for data processing on this website within the meaning of Art. 4(7) GDPR is:


PicoShape GmbH
represented by the Managing Director Dr.-Ing. Nils Surkamp
c/o Ruhr-Universität Bochum
Universitätsstraße 150, 44801 Bochum
ID04/326 – PF16
E-Mail: info@picoshape.com
Phone: +49 234 32-23578

 

2. General information on data processing
We only collect and process personal data if this is permitted by law or if you consent to the data processing. Personal data includes all information relating to a natural person.

 

3. Hosting
Legal basis: Art. 6(1)(f) GDPR. Our legitimate interest lies in the secure and reliable provision of our website. We have concluded a data processing agreement with IONOS pursuant to Art. 28 GDPR.

Type and purpose of processing:
IONOS provides web space, domains, email services and other infrastructure. The data processing is carried out for the purpose of the technical provision of the website, including storage, administration and publication of web content, domain administration, e-mail communication as well as security and stability of the systems.

Type of data processed:

  • Content data of the website
  • Domain Names
  • E-mail addresses
  • Log files (including IP address, time stamp, browser, operating system, pages accessed)

Categories of data subjects:

  • Website visitors
  • Customers and their employees
  • Communication partners
  • Storage periods (log files):

The log files on the IONOS web servers contain

  • IP address of the visitor
  • Date and time of access
  • Name and URL of the accessed file
  • Website from which the access was made (referrer URL)
  • Browser used and, if applicable, operating system
  • Name of your access provider
  • These log files are stored for a maximum of 7 days for security reasons (e.g. to investigate misuse or fraud) and then automatically deleted, unless further storage is required for evidence purposes.

Further information:
Data processing takes place exclusively within the European Union or the European Economic Area. IONOS takes extensive technical and organizational measures (TOMs) in accordance with Art. 32 GDPR, including access protection, encryption, backup management and access restriction.

4. Access data
Legal basis: Art. 6(1)(f) GDPR. Our legitimate interest lies in the secure and reliable provision of our website. We have concluded a data processing agreement with IONOS pursuant to Art. 28 GDPR.
When you visit our website, we automatically collect data about access to the site and store it as so-called “server log files” on the website server. This data is necessary to ensure the functionality of the website, to detect and prevent cases of misuse and to ensure the security of the systems. This data is not merged with other data sources.

 

5. Contact
If you contact us by e-mail, we will store and process your request, including all personal data (name, e-mail address, message), for the purpose of processing your request. We will not pass on this data without your consent.
Legal basis is Art. 6(1)(b) GDPR if your request relates to a contract or pre-contractual measures; otherwise Art. 6(1)(f) GDPR, based on our legitimate interest in responding to enquiries. We delete your data once your request has been fully processed, unless statutory retention obligations apply.

6. Embedded content from third-party providers
Content from third-party providers is embedded on our website in order to offer you an enhanced user experience. This applies in particular to

  • YouTube: A YouTube video (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland) is embedded on our homepage in privacy-enhanced mode. Until you consent, only a preview image stored on our own server is shown and no connection to YouTube is established. Once you consent via our cookie banner, the video is loaded and YouTube may process personal data such as your IP address and set cookies or similar technologies. Legal basis: Art. 6(1)(a) GDPR and § 25(1) TDDDG. Data may be transferred to Google LLC in the USA, which is certified under the EU-U.S. Data Privacy Framework (adequacy decision, Art. 45 GDPR). More information: https://policies.google.com/privacy.

Please note that the use of these third-party services may result in further data processing over which we have no control.

7. Cookies and similar technologies
Our website uses cookies and similar technologies to provide certain functions and improve the user experience. They are used in accordance with the General Data Protection Regulation (GDPR) and the Telecommunications Digital Services Data Protection Act (TDDDG).

a) Consent-based use with Complianz

When you visit our website for the first time, a cookie banner (provided by Complianz | GDPR/CCPA Cookie Consent) appears, informing you about the use of cookies.
Cookies that are not technically necessary are only set if you expressly consent to this.

This applies in particular to

YouTube: The embedded video on the homepage will only be loaded after your consent (see point 6).
External links: Logos and links to platforms such as YouTube lead to external websites. These platforms may – after your active use – set cookies and process data.

b) Technically necessary cookies

Certain cookies are necessary to provide basic functions of the website (e.g. to save your cookie settings). These are also set without consent, as they are necessary for the operation of the website.
These are set without consent pursuant to § 25(2) No. 2 TDDDG. Legal basis for the subsequent processing is Art. 6(1)(f) GDPR; for storing your consent decision Art. 6(1)(c) in conjunction with Art. 7(1) GDPR.

c) Overview and management

You can find an overview of all cookies used as well as their purposes, duration and providers at any time via the “Cookie policy” link, which is available in the footer of the website. There you can also change or revoke your consent at a later date.

8. Rights
As a data subject, you have the following rights under the GDPR

  • Information in accordance with Art. 15 GDPR about the personal data processed by us,
  • Correction of incorrect or completion of incomplete data in accordance with Art. 16 GDPR,
  • erasure of your data stored by us in accordance with Art. 17 GDPR, provided there are no legal or contractual retention periods to the contrary
  • Restriction of processing in accordance with Art. 18 GDPR, provided the requirements are met
  • Objection to processing in accordance with Art. 21 GDPR, in particular to direct advertising
  • data portability in accordance with Art. 20 GDPR, provided that the data processing is based on consent or a contract.

To exercise these rights, you can contact us at any time at the email address provided in the legal notice.

9. Revocation of your consent to data processing
If we process personal data on the basis of your consent (Art. 6 para. 1 lit. a GDPR), you can revoke this at any time. The revocation only applies to the future and does not affect the legality of the processing carried out up to that point.
You can revoke your consent, e.g. by changing your cookie settings (link in the footer of the website).

10. Right to lodge a complaint with the supervisory authority
If you believe that the processing of your personal data violates applicable data protection law, you have the right to lodge a complaint with a data protection supervisory authority in accordance with Art. 77 GDPR.
The competent supervisory authority is the State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia (LDI NRW).

11. Data security
We use technical and organizational measures to protect your data from loss, misuse or unauthorized access in the best possible way. These measures are regularly reviewed and adapted to the state of the art.
The connection to our website is secured by SSL/TLS encryption. You can recognize this by the address line of your browser (“https://”).

12. Amendment of this privacy policy
We reserve the right to amend this privacy policy if this is legally or technically necessary.
The current version is always available under the link “Privacy Policy” on our website.

  • Status: 07.10.2026
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